What is the primary function of the chapter secretary during meetings?

The primary function of the chapter secretary during meetings is to maintain written minutes of decisions. Minutes serve as an official record of what transpired during meetings, including key discussions, decisions made, and any actions assigned. This documentation is essential for ensuring continuity and accountability in the chapter's operations, allowing members to refer back to what was discussed and agreed upon in previous meetings. The minutes provide clarity on roles and responsibilities, and they can be invaluable when preparing for future meetings or when new members join the organization.

Maintaining accurate minutes is a fundamental responsibility of the secretary that supports the entire chapter's functioning, ensuring transparency and enabling effective governance. These records can also be important for compliance with organizational policies and historical reference, making the role of the secretary crucial in the overall structure of the chapter.